02-05-2021

Todoist Google Drive



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I’ve tried every imaginable todo list app and Todoist stands head and shoulder above all. Some of the reasons I prefer Todoist are as follows:

Integrate Google Drive to search and attach Drive files to ClickUp tasks without leaving the platform. Automatically import your Todoist tasks into ClickUp. We'll even let you customize which projects, users, and task details you want to bring over.

  • I can quickly enter tasks with due dates and repetition by simply using text (example: “update the church prayer letter every Tuesday at 8:30am”)
  • Todoist can double as a reminder app. The above task will notify me on my phone and my Macbook right at 8:30 every Tuesday.
  • Todoist allows multiple levels of subtasks which is great for larger projects.
  • I can create several different categories and sort tasks using hashtags.
  • If I don’t finish a task on the due date, I have the opportunity to either move it the next day or reschedule for a future date.
  • I get a “karma” score for completing tasks, and can use that score to set productivity goals for myself. I’m currently on a 26 day streak of hitting my productivity goal. My all time record is 28, so I may break it! This isn’t really all that helpful, but it is fun and motivating.

It’s the repeating tasks that are so important for me, because much of my week is spent doing the same types of tasks I did the week before.

Every week, I send out several group emails to different teams. Todoist reminds me every day which group is getting an email.

My sermon preparation process is tightly scheduled. Every day I am working on one or more sermons, which are labelled as “Now, Next, Future or Distant.” Todoist reminds me which sermon to work on and what part of the process is due (example: “Categories (God, Jesus, Doctrine, etc.) for FUTURE sermon every Wednesday”).

I have writing projects I need to keep working on, so on several days I am reminded to work on this blog, the “Invested Study” or the gratitude journal. The second two of these projects are due in several months, but I need to take a bite every day in order to complete them on time. Todoist keeps me taking one step at a time.

The chrome app makes quick Todoist item entry easy. I click once and type in my todo with due date and time. I now have a reminder on my phone which ensures I don’t drop important tasks or contacts that come up during the day.

Although I don’t utilize this feature, Todoist also enables users to share tasks and projects with one another.

A few months ago, I tweaked my Todoist set-up with a new hack. It is one of the greatest productivity leaps forward I’ve ever taken and has cemented Todoist as indispensable for me.

Todoist google drive login

Much of my work every day is done on Google Drive. I use sheets for my email lists (I know I could use other apps, but sheets works for what I need) and for the administrative and financial tracking I do every week. I create my sermon presentations on Google Presentations. Most of my sermon prep is done in a few Google Doc templates I’ve created for that purpose. As a team, we create our weekly publications and presentations in a shared Google Drive folder. The discipleship resources I produce every week are created in shared Google Docs.

Every google document (sheets, presentations, docs, forms, etc.) has its own unique URL. This web address is used by those who collaborate on the document as well as for making the document public. I use those URLs to enhance my Todoist experience.

Every time I enter a task into Todoist, I include a link to the document on which I’ll be working. Here’s what some of those todo items look like:

The brilliance of Todoist is that those URLs serve as links. I simply click on the address and the document I need to work on opens in my browser. Of course this can be used with more than just Google Drive. I have some todo items that link to MailChimp, some to Canva and some to online Bible study resources.

By my calculations, this productivity hack saves me about 5 seconds every time I use it (the time I would spend opening Google Drive, finding the doc and opening the doc). I use this hack 5-7 times each day meaning I’m saving about 30 seconds a day. This doesn’t feel significant until you realize that I’m saving about 3 minutes every week which adds up to more than 2 hours a year…

Well, I guess that’s not really all that impressive when you do the math.

But it’s fun. And I never have to remember where a file is stored. And sometimes productivity for productivity’s sake is worthwhile simply because it brings a little joy into your day.

Anyway, even if you don’t use Todoist, you can probably use a similar process on your todo app. Give it a try.

Google Drive integrations with Todoist

Use Zoho Flow to integrate Google Drive with Todoist, in atleast 53 different ways, without writing code. Automate any tasks that keep you away from what you do best.

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All Triggers - A trigger kickstarts the flow

File uploaded

Triggers when a new file is uploaded to your drive. Optionally you can set this trigger to run in a specific folder but not its subfolders

Modified File

Triggers when a file is modified. Optionally you can set this trigger to run in a specific folder but not its subfolders

Folder uploaded

Triggers when a new folder is uploaded to your drive. Optionally you can set this to trigger to folder uploaded to a specific folder but not its subfolders.

Completed task with label

Triggers when a task with the selected label is completed. This does not trigger for recurring tasks.

New incomplete task

Triggers when an incomplete task is added to the selected project

Any completed task

Triggers when a task (including recurring tasks) is completed in the selected project

New project

Triggers when a new project is created

Completed task

Triggers when a task is completed in the selected project. This does not trigger for recurring tasks.

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All Actions - Action are the automated tasks

Create folder

Creates a folder or subfolder

Fetch folder

Fetches a folder with search input. Optionally you can set this action to run in a specific folder but not its subfolders.

Fetch file

Fetches a file with search input. Optionally you can set this action to run in a specific folder but not its subfolders

Invite user to project

Invites a user to a project by email

Add comment to project

Adds a comment to a project

Create task

Google Assistant Todoist

Creates a new task

Mark task completed

Marks the specified task as completed

Update task

Updates the details of an existing task

Fetch task

Fetches a task by title or ID. If the task does not exist, you can choose to create a new one.

Fetch user

Gmail Todoist

Fetches a user by email. The user must be connected with your account.

Fetch project

Fetches a project by name or ID. If the project does not exist, you can choose to create a new one.

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What is Zoho Flow?

Zoho Flow is an integration platform that helps you connect your apps without any code. Automate complex business workflows within minutes. Set a trigger, add actions, use Delays and Decisions to create your entire workflow on an easy to use builder.

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Advanced tools to help you build complex workflows in minutes

Webhooks

Todoist Google Drive Mp4

Use the webhook trigger to receive data from a wide range of services in multiple formats, including JSON, form data, and plain text.

Schedules

Execute actions automatically at specific times every day, or on a particular day of every week, month, or year.

Decisions

Include if/then branches to have your workflows carry out different sets of tasks based on the conditions you specify.

Delays

Set time delays between any two actions in your workflow. Stall actions for hours, days, weeks, or even until a specific date.

Custom functions

Write simple scripting functions to format data, call web APIs, send emails, and more.